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T.: +371 67545995
T.: +371 26613388
info@storagesolutions.lv
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Information has always been an organization’s central resource. Without it, the modern organization simply could not function. Business records are operational-and sometimes strategic-assets. They have economic, legal, fiscal, risk-management, and competitive values. Many organizations, however, lack effective policies and procedures for recorded information. As a result, they keep some records too long, spend too much to store them, waste time looking for misplaced information, risk penalties for non-compliance with recordkeeping regulations, risk a public-relations nightmare, and fail to protect mission-critical information from harm.
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DID YOU KNOW?
- Paperwork is the largest overhead expense in any organization
- Active files typically grow at a rate of about 25% annually
- Managers spend an average of 4 weeks a year searching for or waiting on misfiled, mislabeled, untracked, or “lost” information
- 95% of references are to records less than 3 years old
- Two thirds of records in organizations without records management may be removed from offices and either destroyed as being obsolete or transferred to lower-cost offsite facilities
- At any given time, between 3 and 5 percent of an organization’s files are lost or misplaced
- The average cost of recreating a one-page document is $180
- Companies typically misfile 2% to 7% of their paper and electronic records
- Computer users spend 7.5% of their time on a PC looking for files
- 67% of data loss is directly related to user blunders, making them 30 times more menacing than viruses and the leading cause of data loss
- 30% of paperwork is useless and could be eliminated; and 37% of photocopies made are unnecessary
- Large organizations lose a document every 12 seconds
All information provided by PRISM (Professional Records and Information Services Management)
The creation, storage, retrieval use, and destruction (or permanent archival retention) of information of all types and in all media is an increasingly difficult challenge for business and government organizations. Despite the application of information technologies, the mounting rise of “paperwork” requirements continues to accelerate. In today’s corporate volatile environment, records management is simply not optional. In fact, records management works all day every day for every unit in those organizations that adopt a comprehensive records management program.
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